2nd Cole Harbour Group

Bring on the Adventure

Scouts Canada - Volunteer Job Description

Position: GROUP COMMISSIONER

Accountable to:

Area Commissioner

Term:

Selected or elected, then appointed annually by the Area Commissioner

Time Required:

12-14 hours per month (approximate) for Section visits, planning and Group Committee meetings. Additional time may be required for training, Area Committee and Council meetings.

Scope of Position:

The Group Commissioner is recognized as the principle point of contact for the Group and assumes the leadership of the Group Committee. The Group Commissioner may delegate the responsibility for chairing the Group Committee meetings to the Group Administrator but still retains the responsibility of accountability to the Area Commissioner for the Groups overall well being. This position requires working as part of the Group Committee supporting Section Leadership teams so they can conduct respective programs in accordance with guidelines in Section level program handbooks, By-Law, Policies and Procedures and Venturer and Rover By-laws.

Responsibilities:

  • Provide an essential link between Sections, Groups and Areas.
  • Be the conduit for rapid communication and response providing a direct avenue for servicing and the passage of information in both directions.
  • Ensure the delivery of Scouts Canada's programs in accordance with its Mission and Principles, which meet Scouts Canada's Program Standards and are in keeping with the goals and ideals of the Partner/Sponsor.
  • Ensure compliance with all Policies and Procedures of Scouts Canada.
  • Establish and maintain positive relationships with parents, leaders, Partner/Sponsor, other Commissioners and the community at large.

Membership:

  • Encourage an attitude favorable for growth and create/provide opportunities for growth within the Group.
  • Effectively manage the VRAD process at the Group level.
  • Actively support the promotion of all seven programs currently offered.
  • Selectively recruit, orient and appoint:
    • Section leaders
    • Other adults to assist in the management of the Group as necessary (i.e. Treasurer, Secretary, Administrator, Registrar, Quartermaster).

Communication:

  • Represent the Group as a member of the Area Commissioner's team and provide monthly reports on the program status of the Group.
  • Communicate accurate and timely information on all Scouting matters, including procedure and policy changes, between the Scouters in the Group and the Area Commissioner.
  • Develop positive relationships between the Sections, the Sponsor/Partner, the community and the Area Commissioner's Team.
  • Encourage Section leaders and Group Committee members to attend Area Scouters' Clubs.

Program Support:

  • Provide assistance and leadership to the Group in the development of quality program plans on a regular basis (as per Scouts Canada's Program Standards).
  • Approve Section programs and outdoor activities.
  • Regularly meet with leaders to monitor progress in achieving Program Standards and provide assistance where possible.
  • Ensure all guidelines, practices and procedures pertaining to risk management and the safety of members is strictly adhered to.
  • Identify/engage external resources as required so that annual Group initiatives and goals can be achieved.
  • Provide support in the preparation of camps or special events.
  • When necessary, assume direction of a Section.

Program Evaluation:

  • Ensure compliance and achievement with Scouts Canada's Policies, Procedures and Program Standards.
  • Following the VRAD process, conduct evaluations of leaders, identify development needs and provide opportunities for further leadership development where required.
  • Prepare and conduct Program Review.
  • Prepare for, and participate in, the Group Annual Review.

Volunteer Recruitment and Development Strategy:

  • Ensure Group compliance with all Screening Policies and Procedures as set by Scouts Canada.
  • Advise the Council Commissioner immediately if, as a result of a complaint or observed behavior, a member should be suspended. Operating Procedure for Suspension and Termination of Membership (see Council Management Operating Procedures) must be followed.
  • Identify the developmental needs of volunteer members within the Group and provide opportunities for appropriate leadership development.
  • Be a catalyst for service and achievement recognition for members within the Group.

Qualifications:

The ideal candidate will have:

  • Two or more years experience as a Leader.
  • Completed Wood Badge Basic for one or more Sections.
  • Committed to undertake further personal development related to their role as Group Commissioner.
  • Demonstrated effective interpersonal skills.
  • Modeled positive behaviors appropriate to Scouting.
  • Registered as a member of Scouts Canada.

Attitude:

"Selective recruitment" and "appropriate training" are two key ways to get and keep volunteers who will support quality program opportunities to the children and youth by working as members of the Group Committee.

Group Committee members will have been recruited principally because of their experience, special skills, and attitudes. Those involved in the recruiting process must be satisfied that the individual is:

Prepared to:

  • Accept, and demonstrate personal values compatible with, Scouting's Mission and Principles.
  • Subscribe to the program goals of all Scouting programs.
  • Be comfortable with, enjoy, and care about youth and young adults in developmentally appropriate ways.
  • Be accountable for his/her actions.
  • Follow Scouting's policies and procedures.

Willing to:

  • Acquire the knowledge and skills appropriate to his/her volunteer role in Scouts Canada.
  • Work co-operatively with other adults.
  • Be open and honest.
  • Be objective in evaluations.
  • Provide a role model of appropriate adult behaviour.
  • Wear the official Scouter uniform.
  • Participate in, and support, Scouts Canada volunteer screening measures.