2nd Cole Harbour Group

Bring on the Adventure

Scouts Canada - Volunteer Job Description


Presently Serving:

Accountable to:

Group Commissioner


Selected or elected, then appointed annually by the Group Commissioner

Time Required:

4 to 6 hours per month (on average) for preparation of minutes, correspondance and attending Group Committee meetings.

Scope of Position:

The Group Secretary is responsible for effectively recording and maintaining minutes as well as compose other correspondence as required by the Group Committee. This position requires working as part of the Group Committee supporting Section Leadership teams so they can conduct respective programs in accordance with guidelines in Section level program handbooks, By-Law, Policies and Procedures and Venturer and Rover By-laws.


  • Create/provide opportunities for growth within the Group.
  • Work closely with the Group Registrar to ensure that the annual registration process and all demographic updates are completed in a timely manner.


  • Produce for release written material upon the direction of the Group Administrator and/or the Group Commissioner.

Program Support:

  • Prepare for, and participate in, the Group Annual Review, paying particular attention to all minutes and correspondence prepared for the Group over the past year.
  • Provide support to the Group Commissioner and/or the Group Administrator as required.


The ideal candidate will have:

  • Demonstrated the appropriate knowledge and skills related to the position.
  • Successfully completed Group Committee training.
  • Committed to undertake further personal development related to their role as Group Secretary.
  • Demonstrated effective interpersonal skills.
  • Modeled positive behaviors appropriate to Scouting.
  • Registered as a member of Scouts Canada.


"Selective recruitment" and "appropriate training" are two key ways to get and keep volunteers who will support quality program opportunities to the children and youth by working as members of the Group Committee.

Group Committee members will have been recruited principally because of their experience, special skills, and attitudes. Those involved in the recruiting process must be satisfied that the individual is:

Prepared to:

  • Accept, and demonstrate personal values compatible with, Scouting's Mission and Principles.
  • Subscribe to the program goals of all Scouting programs.
  • Be comfortable with, enjoy, and care about youth and young adults in developmentally appropriate ways.
  • Be accountable for his/her actions.
  • Follow Scouting's policies and procedures.

Willing to:

  • Acquire the knowledge and skills appropriate to his/her volunteer role in Scouts Canada.
  • Work co-operatively with other adults.
  • Be open and honest.
  • Be objective in evaluations.
  • Provide a role model of appropriate adult behaviour.
  • Wear the official Scouter uniform.
  • Participate in, and support, Scouts Canada volunteer screening measures.